9:41
SJ
Sarah Johnson
(555) 234-5678
LIVE · ANSWERED IN 1 RING
Vaars AI · speaking

"Thank you for calling. How can I help you today?"

AI Front Desk Automation System

Turn missed calls into booked appointments.

Vaars installs a complete AI-powered front desk system that answers calls, captures leads, books appointments, and automatically follows up with clients so more inquiries turn into confirmed bookings.

✓ AI Voice Answering ✓ Automated Client Follow-Ups ✓ Auto Appointment Booking ✓ 24/7 Lead Capture
Book a Free Demo See AI in Action
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Calls Answered
0s
Response
24/7
Availability
AI VOICE ANSWERING● AUTOMATED CLIENT FOLLOW-UPS● AUTO APPOINTMENT BOOKING● 24/7 LEAD CAPTURE●
— The Problem

Every missed call
is a missed sale.

Small and medium businesses are losing thousands of dollars every month — not because they lack customers, but because no one picks up the phone.

After-hours leak
0%

of inbound leads are lost after hours when no one answers the phone.

The race
0 min

is all it takes for a lead to call your competitor instead.

The bleed
$0K+

in annual revenue lost per business from missed calls alone.

The dropout
1 in 3

callers never call back after reaching voicemail.

Vaars eliminates every one of these — automatically.

Incoming Call — (555) 891-2345
Answered in 1 ring by Vaars AI
Live
Availability checked · Appointment booked to Google Calendar · SMS and email notifications sent.
— See it in action

This is your AI
front desk in action.

A complete front desk workflow handled by AI — from answering the call to qualifying the lead, booking the appointment, and notifying your team.

Live phone demo

Want to hear it yourself? Call one of our demo client lines and experience the AI receptionist live.

Call 431 450 7527
  • Understands accents, intent, and context
  • Answers FAQs in your business's voice
  • Books straight into your calendar
  • Hands off seamlessly when your team is free
— How it works

From missed call to booked appointment in under 60 seconds

Vaars handles the customer journey automatically, from answering the call to notifying your staff.

01

AI answers the call

Your AI receptionist picks up every call instantly, 24/7. No hold music, no voicemail, no missed opportunities.

02

Qualifies the lead

The AI greets the caller, understands their need, answers FAQs, and collects name, phone, email, and appointment details.

03

Books the appointment

The AI checks real Google Calendar availability before confirming the time, then creates a Google Calendar event with the full booking details.

04

Notifies your team

Your staff receives SMS and email alerts instantly, while customers can receive confirmations and follow-up reminders automatically.

— Notifications

Your team gets notified across every channel

One call. Instant staff alerts, calendar booking, customer confirmations, and automated follow-ups all work together so no lead slips through.

✉ Gmail Integration

Instant email notifications

Every captured lead triggers a formatted email with the customer's full name, phone number, appointment interest, preferred time, urgency level, and calendar booking link. Customers can also receive confirmations and reminders automatically.

  • ✓ Customer name and contact info
  • ✓ Appointment request details
  • ✓ Urgency level indicator
  • ✓ Direct calendar booking link
Gmail lead notification example
— Industries we serve

Built for your industry.

Vaars is configured for businesses where every missed call is a missed sale.

Medical Spas

Book consultations & treatments automatically

Dental Offices

Fill slots without front-desk overhead

HVAC Companies

Capture service calls 24/7, after hours

Real Estate

Qualify buyer & seller leads instantly

Law Firms

Screen and book consultations automatically

Roofing & Contractors

Turn missed calls into booked estimates

Salons & Spas

Automate booking, reduce no-shows

Home Services

Never miss a service request again

— How setup works

We connect the system
to your business in minutes.

Vaars is built to be simple for business owners. You provide your contact details, connect your calendar once, and your AI front desk starts capturing calls, sending alerts, booking appointments, and following up with clients automatically.

Simple onboarding
Provide Phone Number
We connect your business line or missed-call forwarding.
Add Staff Email
Lead summaries and booking details go straight to your team.
Sync Google Calendar
Click one secure Google link and appointments start booking automatically.

Secure Calendar Access

Each client connects their own Google Calendar through a secure OAuth link.

Instant SMS Alerts

When a call ends, your team immediately receives the full lead details by text.

Email Summaries

Every lead can be sent to your business inbox with the caller name, number, interest, and time.

Automated Client Follow-Ups

Customers can receive confirmations, reminders, and follow-up messages by SMS and email so bookings do not fall through.

— Pricing

Simple, transparent pricing.

Start with a 7-day free trial on any tier. No setup fees, cancel anytime.

Starter

For single-location businesses.

$297 /month
7-day free trial included
Start Free Trial
1 business location
24/7 AI receptionist & Q&A
Lead capture & customer follow-ups
Automated scheduling via Google Calendar
SMS/email notifications & call summaries
Most Popular

Growth

For growing businesses.

$497 /month
7-day free trial included
Start Free Trial
Everything in Starter
Up to 3 business locations
Advanced call flows & customization
Enhanced automation workflows
Better reporting, analytics & priority support

Premium (Infinite)

For businesses that want unlimited automation.

$897 /month
7-day free trial included
Start Free Trial
Everything in Growth
Unlimited locations & AI agents
Custom integrations (CRM, software, etc.)
Advanced custom AI workflows
Dedicated setup & enterprise-level support
— FAQ

Frequently asked questions.

How quickly can my AI front desk system go live?
Most businesses are live in under 48 hours. We handle the setup, voice tuning, and call-forwarding configuration. You only need to give us your script preferences and forwarding number.
Will callers know they're talking to AI?
Our voice models are warm, natural, and on-brand. Most callers don't notice — and the ones who ask are told politely. Either way, the appointment still gets booked.
Do I have to replace my receptionist?
No. Vaars is a safety net, not a replacement. Your team answers when available; the AI handles overflow, after-hours, and weekends. Nothing about your day changes.
What integrations are included?
Google Calendar, SMS, and email come standard. We can wire it into most CRMs (HubSpot, Pipedrive, Jobber, Housecall Pro, etc.) on request.
Why does Vaars AI request Google Calendar access?
Vaars AI requests Google Calendar access only after a business owner connects their calendar. This access is used to check appointment availability, create and manage appointment events requested by callers, send booking confirmations, and keep the business's schedule organized. Calendar data is not sold, used for advertising, or shared with unrelated third parties, and access can be revoked at any time through Google Account settings.
What Google Calendar scopes does Vaars AI use?
Vaars AI currently uses https://www.googleapis.com/auth/calendar.events.freebusy to check free or busy availability and https://www.googleapis.com/auth/calendar.events to view, create, and edit appointment events. Vaars AI uses these permissions only for appointment scheduling, availability checks, reminders, and booking management. Calendar data is not sold or used for advertising.
Can I cancel anytime?
Yes. No long-term contracts, no penalties. If it's not earning its keep, you turn it off.
Does Vaars follow up with clients?
Yes. Vaars can automatically send appointment confirmations, reminders, and follow-up messages through email and SMS to reduce no-shows and help convert more inquiries into bookings.
— The clock is ticking

Your next missed call is
happening right now.

Book a free 15-minute strategy call. We'll show you how Vaars can capture missed calls, book appointments, and follow up with leads automatically. Plans start at $297/month after a 7-day free trial.

Call (437) 499-5990 Email Us
business@vaarsai.com
Live in 48 hrs Cancel anytime No contracts